Table of Contents
How do I navigate the site?
How do I search for materials?
What should I know about phrasing my searches?
How can I filter my search results?
How do I know which repository holds a collection?
How do I request materials?
How do I cite archival materials at UCF?
Does ArchivesSpace include all archival materials at UCF? What if I cannot find what I am looking for?
What if I have questions? Where should I go for help?
Glossary of Terms
To begin a search, use the search bar on the home page.
To see search specifically in Special Collections or University Archives, click the repository tab and then the specific repository.
To see a full alphabetical list of collections, click the Collections tab.
To see a full alphabetical list of our digitized materials, click the Digital Collections tab.
To see a full alphabetical list of subjects, click the Subjects tab.
Once you’ve done a search and are on the search results page, you can use the filter pane on the right side of the page to further limit and customize search results.
You may use the filter pane to filter by repository, record type, subject, and name.
ArchivesSpace does not include all archival materials at UCF. Materials not included here are:
Please see the Searching for Materials box on the Home tab in this LibGuide.
Use the Citation button at the top of the collection’s finding aid to generate a formatted citation for the material you are viewing. Citations can be generated at all levels of a finding aid, including at the folder or item level.
Some materials are stored in our Automated Retrieval Center (ARC) and require a minimum of 24 hours’ notice to retrieve. We strongly encourage all patrons to contact Special Collections & University Archives, either by email or phone (see Contact Us below) to request materials and/or to schedule a research appointment.
To request materials from a collection, select the request button at the top of the page (only viewable at container, folder, or item levels). After you click on the request button, you will be asked include your name, email, anticipated appointment date, and any notes to our staff. Because only one item can be requested at a time, we strongly encourage all patrons to contact Special Collections & University Archives, either by email or phone (see Contact Us below) to request materials and/or to schedule a research appointment.
Collections are non-circulating and must be used in the Special Collections & University Archives’ reading room. Researchers will need to provide a current government or academic-issued photo ID when visiting in person.
Archives are materials created or received by a person, family, or organization that are preserved because of the enduring value of the information they contain.
Collections are groups of materials assembled by a person, family, organization, or repository. They may be divided hierarchically into series, groupings, and files.
Containers are anything that houses or stores archival materials. A container might be a standard size archival box, an oversize box, a broadside folder, or a media case.
Digital records are born-digital and digitized materials that are available online.
Collection guides, also called finding aids or descriptive guides, are tools that help researchers find information in manuscript or archival collections and include information on the origin, extent, dates, contents, and subjects for the collection.
Repositories are institutions that hold archival materials.
Name records are the people, families, and organizations that create archival materials.
If you have any questions, please do not hesitate to reach out to us. Please see the Contact Us box.