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LibGuides Tips & Tricks for Librarians: Published vs. Private

This guide is intended for the authors of libguides, not the general users of the content.

Changing the Status of a Guide

When you're ready to make a guide available for use, select "Change Guide Status" from the Status drop-down options in the Command Bar.

Optional Friendly URL:

To create a friendly URL for this guide, type in the desired shortcut below and click the 'Process' button. You may only enter alphanumeric characters, dashes, and underscores. Since the friendly URL is case sensitive we recommend you only use lowercase letters! To remove an existing friendly URL, clear it from the field below and click 'Process' to save your changes.

Recommended structure for friendly URLs in the UCF LibGuides system:

/course# or /course#-instructor or /course#-instructor-year&semester (e.g., /NUR3105 or /ENC1101-Scott or /ENC1102-Scott-2009Fall)

/broadsubject (e.g., /education)

/broadsubject-subarea (e.g., /education-art)

Optional Subject Categories:

Associate the guide with one or more of the subject categories available in the drop-down list. If you don't select a subject category, the guide will still appear in the A-Z list.

Don't bother associating a guide with a subject  category if it is a course page or other page that will be maintained as a private page because only guides that are Published will show up in the subject directory pages.

Guide Status:

Change the status to make it available for use -- either Published to include it in the system directories or Private to make it available to people who know its URL

Why Keep a Guide Private?

Every guide in the system that is "Published" will appear in the system directories. If the libguides created for all of the individual courses are included in the directories, they will obscure the other listings. For example, imagine if the A-Z list of guides included 30 different ENC1101 guides created to meet the needs of different instructors and sections.

If you create a guide for a specific course, change it's status to "Private" when you're ready to make it available. You can share the URL with the instructor and the students. If you intend for the guide to be used by those students beyond the initial class session, also provide the link to the library instruction coordinator so that a link to it can be added to our "Course & Department Resource Pages" libguide. You can also create a link to the specific course guide in other locations, but consider linking from those locations to the appropriate section of the "Course & Department Resource Pages" libguide to reduce the need for updating those other locations. For example, here is a link to the Nursing section of the Course & Department Resource Pages.


Another use for publishing a guide privately is when you have created part of the guide and would like to test out the internal links. Although the guide may not be ready for public consumption, nobody is going to accidentally stumble across it because they would have to know the URL.